Support
Help, from people who understand school terms.
Step-by-step answers for the school office. If you cannot find what you need, the same team that builds SomaKwetu will answer you.
New to SomaKwetu?
Set up your school in this order
Each step unlocks the next — fees need classes and terms, billing needs a published fee structure.
- 01Setting up financial years
- 02Setting up academic years, terms and classes
- 03Choosing your admission number format
- 04Choosing your staff number format
- 05Adding a staff member
- 06Giving a staff member access
- 07Admitting a learner
- 08Creating a fee structure
- 09Billing a term
- 10Setting up a grading system
- 11Setting up a staff member’s pay
- 12Giving a parent access
Getting started
Signing in, giving staff access, and setting up years, terms and classes.
Fees & M-Pesa
Fee structures, billing, desk payments, paybill and statements.
Academics & attendance
Marks entry, report cards, grading and the daily register.
Boarding
Houses, dormitories, beds and placing boarders.
Staff & payroll
Staff records, staff numbers, and running the month’s pay.
Operations
Stores, assets, the library, transport and scanning.
- Setting up stores and stock items
- Receiving and issuing stock
- Ordering and receiving goods
- Counting stock
- Registering assets
- Printing QR labels and scanning assets
- Checking assets out and back in
- Capitalising and depreciating assets
- Setting up transport zones, rates and vehicles
- Assigning learners to transport, and billing them
- Cataloguing library books
- Issuing and returning library books
- Using a scanner or your phone camera
Parents
Giving guardians access, and what they see when they sign in.
Mobile app
SomaKwetu on your phone — for staff and for parents.
Account & data
Passwords, who can do what, and getting your lists out.
Direct support
Talk to the team
The same team handles every channel. You will reach a real person who understands school administration.
- [email protected]
- Phone & WhatsApp
- +254 745 364 713